Run your whole school in one system
Records, the register, homework, exams, report cards, messages, the school bus and fees — on the website and in the Schoolak phone app, in Arabic, English and French. Choose a person to see what they can do, then open any area for the details and its limits.
All 12 areas of the school, for everyone who works in it or with it.
Floor guide
12 areas
- Students and recordsEnrolment, guardians, custom fields, importOffice
- Admissions, school profile and hiringApplications, your public profile, job openingsGateStaff room
- Register, homework and timetablesAttendance, homework, lesson materials, the weekClassrooms
- Exams and quizzesFive question types, every answer savedHall
- Gradebook, results and report cardsMarks, approvals, report cards, comments and notesStaff room
- Notices, events and messagesAnnouncements, events, conversations, notificationsCourtyard
- Families and guardiansEach guardian’s own children; assisted modeHome
- The school busRoutes, trips, boarding, the live mapBus bay
- Health, behaviour and wellbeingThe clinic, conduct records, support plansClinic
- Consents, documents, reports and searchConsents, scanned files, school reportsLibrary
- Roles, sign-in and languagesWho may do what, the Login ID, three languagesGate
- Finance and your subscriptionFees, payments, Schoolak’s own billOffice
Office
Every student’s record, kept in one place
Enrol, transfer and withdraw students, link them to their guardians, and keep what you need in fields of your own. Everything else in Schoolak reads from this one record.
Students
- Enrol, transfer and withdraw students; their history stays on the record
- Custom fields in seven types, defined by the school
- Guardians linked with custody, pickup, emergency-contact and primary flags
Import and export
- Import a roster from CSV or Excel: match the columns, check every row, then commit
- Roll an import back if it went wrong
- Export the students you are allowed to see
The school’s structure
- Academic years and terms, grades, sections and subjects
- Rooms, grading scales and teacher assignments
Staff
- Leave requests; approved leave lists the lessons it affects
Students
- Enrol, transfer and withdraw students; their history stays on the record
- Custom fields in seven types, defined by the school
- Guardians linked with custody, pickup, emergency-contact and primary flags
Import and export
- Import a roster from CSV or Excel: match the columns, check every row, then commit
- Roll an import back if it went wrong
- Export the students you are allowed to see
The school’s structure
- Academic years and terms, grades, sections and subjects
- Rooms, grading scales and teacher assignments
Staff
- Leave requests; approved leave lists the lessons it affects
GateStaff room
Welcome new families, and new staff
Families apply without an account, and an accepted application becomes a student, a guardian and an invitation. Teachers apply for your openings the same way.
Limits Reviewing applications, hiring and your school’s profile are on the website only; the phone app does not have them. Candidates can confirm an interview, answer an offer or withdraw, but cannot reply to messages.
See the gate in the 3D schoolAdmissions
- An application with documents and consent; no account needed
- A reference number and a private tracking link, sent by email
- Review — under review, accepted or rejected — with notes for the staff; the family is emailed when the application arrives and when it is decided
- Families can withdraw their application
- Onboarding creates the student, the guardian, their link and an invitation
Your public profile
- Publish or unpublish your school’s profile in the directory
- Found by name, country, city, type, curriculum and open admissions
Hiring
- Draft a job with screening questions, then publish it
- Candidates apply with a CV, without an account
- Shortlist, interviews, offers and hiring; the new member is invited as staff
- Notes and a full history on every application
Admissions
- An application with documents and consent; no account needed
- A reference number and a private tracking link, sent by email
- Review — under review, accepted or rejected — with notes for the staff; the family is emailed when the application arrives and when it is decided
- Families can withdraw their application
- Onboarding creates the student, the guardian, their link and an invitation
Your public profile
- Publish or unpublish your school’s profile in the directory
- Found by name, country, city, type, curriculum and open admissions
Hiring
- Draft a job with screening questions, then publish it
- Candidates apply with a CV, without an account
- Shortlist, interviews, offers and hiring; the new member is invited as staff
- Notes and a full history on every application
Classrooms
Take the register, set homework, see the week
Teachers take the register and set homework; students hand work in on the website or in the phone app, and the mark and feedback reach the student and their family.
Walk into Classroom 7B in 3D
Limits Homework sends no alerts: students and families see it in Schoolak. Timetables are built by the school, not generated; the advanced builder is not part of the ready-made School Manager role.
Attendance
- A daily register, or one per period or per course
- Present, late or absent, within an edit window the school sets
- Absent or late: each linked guardian gets one alert in Schoolak
- Families send an excuse; staff review it
- Close and reopen a register; a list of students at risk; reports and CSV export
Homework and materials
- Three kinds of homework: a written answer, a file, or an online question set that marks itself
- Late hand-ins are flagged; files are scanned for malware before anyone opens them
- The mark and feedback reach the student, and the guardian sees them on the child’s homework
- Lesson materials as files and links
- If the school wants it, a teacher’s draft waits for a reviewer’s approval
Timetables
- Bell periods and a weekly schedule; teachers, students and families each see their own
- An advanced builder: versions, conflict checks, publishing and substitutions
Attendance
- A daily register, or one per period or per course
- Present, late or absent, within an edit window the school sets
- Absent or late: each linked guardian gets one alert in Schoolak
- Families send an excuse; staff review it
- Close and reopen a register; a list of students at risk; reports and CSV export
Homework and materials
- Three kinds of homework: a written answer, a file, or an online question set that marks itself
- Late hand-ins are flagged; files are scanned for malware before anyone opens them
- The mark and feedback reach the student, and the guardian sees them on the child’s homework
- Lesson materials as files and links
- If the school wants it, a teacher’s draft waits for a reviewer’s approval
Timetables
- Bell periods and a weekly schedule; teachers, students and families each see their own
- An advanced builder: versions, conflict checks, publishing and substitutions
Hall
Exams that keep their own time
Build a paper from five question types; students sit it on the website or in the phone app. Every answer is saved as they go, and Schoolak keeps the time, not their device.
Limits Exams are not part of the ready-made Teacher and School Manager roles: the school gives the permission to a person, or to its own copy of a role.
Papers
- Single choice, multiple choice, true or false, short answer and essay
- A time limit, more than one attempt, questions in shuffled order
- Import questions; print a paper
- Printing the answer key is a permission of its own
Marking
- What can be marked automatically is; teachers mark the rest
- Results are released when the marking is done, and reach the gradebook
- Students are told about their exams in Schoolak
Papers
- Single choice, multiple choice, true or false, short answer and essay
- A time limit, more than one attempt, questions in shuffled order
- Import questions; print a paper
- Printing the answer key is a permission of its own
Marking
- What can be marked automatically is; teachers mark the rest
- Results are released when the marking is done, and reach the gradebook
- Students are told about their exams in Schoolak
Staff room
Marks become results, results become report cards
Homework and exam marks feed the gradebook. Term results are calculated, submitted, approved and published; only then do students and guardians see them, with a report card to print.
Limits Publishing results sends no alert: families see them the next time they open Schoolak.
Results
- A gradebook fed by exams, and by the homework a teacher adds to it
- Term results: calculate, submit, approve, publish
- Students and guardians see published results; report cards print from the website, and students can also open theirs in the phone app
- A grade sheet for the class, exported to Excel in English, Arabic or French, on the website
Approvals
- The school decides, per teacher and per kind of content, what needs approval
- One Approvals inbox for reviewers; nobody approves their own work
Comments and notes
- Private comments from a teacher to one student
- Staff-only notes with categories, sensitivity and history, and a report you can print
Results
- A gradebook fed by exams, and by the homework a teacher adds to it
- Term results: calculate, submit, approve, publish
- Students and guardians see published results; report cards print from the website, and students can also open theirs in the phone app
- A grade sheet for the class, exported to Excel in English, Arabic or French, on the website
Approvals
- The school decides, per teacher and per kind of content, what needs approval
- One Approvals inbox for reviewers; nobody approves their own work
Comments and notes
- Private comments from a teacher to one student
- Staff-only notes with categories, sensitivity and history, and a report you can print
Courtyard
Reach the right people, and know who has read it
Write to the whole school, one class or a group of staff, and see how many students, guardians and staff will receive it before you send. Guardians write to their children’s teachers and the school’s inbox, not to everyone.
Limits Schoolak sends no notifications by email, text message or browser push, and no alert for a new message. Email is used only for invitations, password resets, applications and contact requests.
Announcements and events
- To the whole school, one class, or a staff group: all teachers, chosen teachers, a subject’s teachers or a department
- A live count of who will receive it, before you send
- Normal, A+ or emergency priority; A+ notices are listed first
- Teachers write drafts, and a reviewer publishes them from the review queue
- Acknowledgements, read counts, scheduling and expiry
- Events with replies from families, and reminders you send when you choose
Messages
- Conversations with attachments, editing, deleting, moderation and search
- A shared school inbox for families
- Actionable messages: one-tap replies, and recall
Notifications
- An inbox in Schoolak, on the website and in the phone app, with an unread count
- Phone notifications through the Schoolak phone app, where the school turns them on
Announcements and events
- To the whole school, one class, or a staff group: all teachers, chosen teachers, a subject’s teachers or a department
- A live count of who will receive it, before you send
- Normal, A+ or emergency priority; A+ notices are listed first
- Teachers write drafts, and a reviewer publishes them from the review queue
- Acknowledgements, read counts, scheduling and expiry
- Events with replies from families, and reminders you send when you choose
Messages
- Conversations with attachments, editing, deleting, moderation and search
- A shared school inbox for families
- Actionable messages: one-tap replies, and recall
Notifications
- An inbox in Schoolak, on the website and in the phone app, with an unread count
- Phone notifications through the Schoolak phone app, where the school turns them on
Home
Each family sees its own children, and no one else’s
A guardian signs in once for every child linked to them. For young children, the school can let a guardian act in the child’s account, and Schoolak records who really did it.
Limits Assisted mode stays off until the school turns it on, and it is set up on the website.
What a guardian sees
- Only the children linked to them, with a switch between them
- Attendance, with excuses they can send
- Homework with its mark and feedback; published results and report cards
- Notices, events and conversations with the school
- The bus’s approximate position while their own child’s trip is under way
- Photo and video consents to answer, and their children’s invoices and balances
Assisted mode
- Off by default; allowed by the platform, the school’s policy and each guardian’s link
- Every assisted action records the guardian who really acted
What a guardian sees
- Only the children linked to them, with a switch between them
- Attendance, with excuses they can send
- Homework with its mark and feedback; published results and report cards
- Notices, events and conversations with the school
- The bus’s approximate position while their own child’s trip is under way
- Photo and video consents to answer, and their children’s invoices and balances
Assisted mode
- Off by default; allowed by the platform, the school’s policy and each guardian’s link
- Every assisted action records the guardian who really acted
Bus bay
The school bus, on a map during your child’s trip
Drivers run each trip from the Schoolak phone app, stop by stop. Staff see every bus live; a guardian sees an approximate position, only during their own child’s trip.
Limits There is no screen yet for setting up routes, stops, buses and the students on each route.
The office
- Drivers and their sign-in; the school’s routes, each with its stops and bus
- A live map of every bus
The driver
- A workspace in the phone app with the day’s trips
- Boarding and drop-off, stop by stop
- Delays and incidents recorded on the trip
- The bus’s position, shared while driving
Families
- Their own child’s trips
- An approximate position, only during the child’s trip
The office
- Drivers and their sign-in; the school’s routes, each with its stops and bus
- A live map of every bus
The driver
- A workspace in the phone app with the day’s trips
- Boarding and drop-off, stop by stop
- Delays and incidents recorded on the trip
- The bus’s position, shared while driving
Families
- Their own child’s trips
- An approximate position, only during the child’s trip
Clinic
Health and wellbeing, behind stronger locks
The clinic records visits and keeps health documents, behind permissions of their own. Recognitions and incidents are recorded with their evidence, and support plans get follow-ups.
Limits Health records are not part of the ready-made School Manager and Teacher roles; the school gives that access to the people who need it.
Health
- Clinic visits, each with its reason, and health documents
- Health records open only to the staff the school allows
Behaviour and wellbeing
- Recognitions and incidents with categories, severity and evidence
- Support plans with due dates and follow-ups
- A record of what was said to the family
- Restricted wellbeing notes, granted only on purpose
Health
- Clinic visits, each with its reason, and health documents
- Health records open only to the staff the school allows
Behaviour and wellbeing
- Recognitions and incidents with categories, severity and evidence
- Support plans with due dates and follow-ups
- A record of what was said to the family
- Restricted wellbeing notes, granted only on purpose
Library
Consents, files, reports and one search box
Ask families for consent before their children appear in photos and videos, keep files with the records they belong to, and find what you may open from one search box.
Consents
- Consent for each use of a student’s photos and videos — the website, social media, the yearbook and more — with the evidence kept
Files
- Files attached to the records they belong to
- Every upload scanned for malware before anyone can open it
Reports and search
- School reports, and attendance exported to CSV
- Search that finds only what you are allowed to open
Consents
- Consent for each use of a student’s photos and videos — the website, social media, the yearbook and more — with the evidence kept
Files
- Files attached to the records they belong to
- Every upload scanned for malware before anyone can open it
Reports and search
- School reports, and attendance exported to CSV
- Search that finds only what you are allowed to open
Gate
Who may do what, how they sign in, and in which language
Every person has a role, ready-made or your own, and one person can be given an extra permission. Everyone signs in with an 11-digit Login ID, email optional, in Arabic, English or French.
Limits Ready-made roles cannot be edited. Exams, finance, health records and the timetable builder are not part of the ready-made Teacher and School Manager roles: the school gives them to a person, or to its own copy of a role.
Roles
- Five ready-made roles — School Manager, Teacher, Guardian, Student and Bus Driver — plus the School Owner
- Roles of your own, from scratch, or copied from another on the website
- An extra permission for one person, without changing their role
Signing in
- An 11-digit Login ID for everyone; email is optional
- Invitations, activation and hand-over codes; student accounts in bulk on the website
- Reset codes from staff, on the website, for people without email
- Lockout after repeated failed sign-ins, and session rules the school sets
Languages
- Arabic, written right to left, English and French — on the website and in the phone app
- A class can have a default language; a person’s own choice comes first
- A guided tour for people new to Schoolak
Roles
- Five ready-made roles — School Manager, Teacher, Guardian, Student and Bus Driver — plus the School Owner
- Roles of your own, from scratch, or copied from another on the website
- An extra permission for one person, without changing their role
Signing in
- An 11-digit Login ID for everyone; email is optional
- Invitations, activation and hand-over codes; student accounts in bulk on the website
- Reset codes from staff, on the website, for people without email
- Lockout after repeated failed sign-ins, and session rules the school sets
Languages
- Arabic, written right to left, English and French — on the website and in the phone app
- A class can have a default language; a person’s own choice comes first
- A guided tour for people new to Schoolak
Office
School fees — and Schoolak’s own bill
Invoice fees, record payments and refunds, and follow the money on a finance dashboard. Schoolak bills the school once a year for each student, on the plan it chose.
Limits Schoolak takes no payments online: fees are recorded when they are paid.
School finance
- Fee invoices, recorded payments and refunds
- Families see their own children’s invoices and balances
- A finance dashboard
- Each finance permission is granted on its own
Your Schoolak subscription
- A plan with its modules and limits; trials
- An annual invoice per student, with credits; payments are recorded by hand
- Support access is explicit, time-limited, read-only and logged
Support and integrations
- A status page, and feature requests you can vote on
- API keys that read your school’s data, and webhooks for your own systems
School finance
- Fee invoices, recorded payments and refunds
- Families see their own children’s invoices and balances
- A finance dashboard
- Each finance permission is granted on its own
Your Schoolak subscription
- A plan with its modules and limits; trials
- An annual invoice per student, with credits; payments are recorded by hand
- Support access is explicit, time-limited, read-only and logged
Support and integrations
- A status page, and feature requests you can vote on
- API keys that read your school’s data, and webhooks for your own systems
Every module, at a glance
For whoever chooses the software: what Schoolak has today.
Students and families
One record per student, with guardians, custom fields, import and export.
Academic structure
Years, terms, grades, sections, subjects, rooms and grading scales.
Scheduling and timetables
Bell periods and everyone’s own timetable, and a builder with versions, conflict checks and substitutions.
Attendance
Daily, period or course registers, excuses from families, at-risk lists and reports.
Classrooms, homework, exams and results
Homework and materials, exams and quizzes, the gradebook and published results.
Messaging, announcements and notifications
Announcements, events, conversations and a notification inbox; phone notifications through the phone app.
Fees and finance
Fee invoices, recorded payments, refunds and a finance dashboard.
Behaviour and wellbeing
Recognitions, incidents, support plans and restricted wellbeing notes.
Health and clinic
Clinic visits and health documents, open only to the staff the school allows.
Transport
Trips, boarding and the driver’s phone app; a live map for staff, and for a family only during its child’s trip.
Documents and files
Files kept with their records, each scanned for malware before anyone can open it.
Permissions, privacy, reporting and integrations
Roles and permissions, photo and video consents, school reports, search, and API keys and webhooks.
Students and families
One record per student, with guardians, custom fields, import and export.
Academic structure
Years, terms, grades, sections, subjects, rooms and grading scales.
Scheduling and timetables
Bell periods and everyone’s own timetable, and a builder with versions, conflict checks and substitutions.
Attendance
Daily, period or course registers, excuses from families, at-risk lists and reports.
Classrooms, homework, exams and results
Homework and materials, exams and quizzes, the gradebook and published results.
Messaging, announcements and notifications
Announcements, events, conversations and a notification inbox; phone notifications through the phone app.
Fees and finance
Fee invoices, recorded payments, refunds and a finance dashboard.
Behaviour and wellbeing
Recognitions, incidents, support plans and restricted wellbeing notes.
Health and clinic
Clinic visits and health documents, open only to the staff the school allows.
Transport
Trips, boarding and the driver’s phone app; a live map for staff, and for a family only during its child’s trip.
Documents and files
Files kept with their records, each scanned for malware before anyone can open it.
Permissions, privacy, reporting and integrations
Roles and permissions, photo and video consents, school reports, search, and API keys and webhooks.
Where to next
Talk to us about your school, find a school on Schoolak, or walk through the school in 3D.
- Talk to us
Office
- Find a school
Library
- Walk through the school
Main entrance